This labour-saving External Guest List means you no longer have to chase your artists and the guest list is completed on time.
What does it do?
Suppose 4 artists perform at your venue and each artist is allowed 10 guests. You don't want to receive an email every day with a new name for the guest list, especially as the artist is responsible for their own guest list.
That's why Stager developed the External Guest List. The artist can manage the guests without logging in to Stager. They receive a link containing the guest list spots and a closing date. They can change this as many times they like until the guest list closes. Then all guests must be on the list; which can no longer be changed. You can check in the guests in the Stager Backstage or with the Stager App.
How it works
Go to Ticketing - Guests
Select the event for which you want to create the guest list and choose + New Guest(s) - External Guest List. Is this button not visible? Then you probably don't have the correct permissions. You will have to contact a user that can grant you those permissions.
Enter the name of the 'Guest List Manager'. This person is responsible for managing the guest list and will receive the external link. By default, the Guest List Manager adds the guest names, but anyone with the link can also add or edit names until the list is closed.In 'Additional Field' you can add extra information that will be visible to the Guest List Manager. Use this field to give context or details that help the Guest List Manager when filling in their list.
At 'Ticket Type' you indicate what kind of ticket the guest ticket is. The guest will not receive a ticket, but of course, there should be enough places available. The number of Guest tickets - and thus guest list places - can be set in Event - Tickets. Please tick Door there, because then they will be visible in the Guest List.
Indicate how many guests the 'Guest List Manager' is allowed to bring with number of spots.
You need to close the guest list at some point, to finally confirm it. Guest list spots that have not been assigned to a name will be released and can be sold. Enter the deadline for completing the guest list at 'Lock list after'.
Save! A spot is now reserved for these future guests in Ticketing - Ticket Management. These spots have the status "Reserved". Once the External Guest List has been filled in, the spots are assigned to names and the status changes to "Sold".
Click the Share link and send the link to the artist.
The artist can then add their guests without logging in. They can adjust it until the moment the Lock List date expires. The guest list manager can type the names in the field, but also copy-paste a list (for example from WhatsApp). Stager recognizes the separate names, lists, +1's and so on, and makes a clear list that can be confirmed.
From then on, the list works like the normal Guest List. The guest makes themselves known at the door and the guest can check in via Ticketing - Door sales - Guest list and of course via the Stager App.
