Stager has two ways to plan your crew:
Per event, via Event - Crew schedule
With the planning roster, in a large day/week/month overview, via Crew - Crew schedule. Here, you can also schedule shifts that are not event related. Read more about that here.
Schedule crew members per event
Shifts can be added to each event with the yellow + New shift button in the top right-hand corner. Adjust the role, start time and end time for this shift, and click save in the yellow bar below to save the new shift.
The default start time and end time of a new shift is set to the production start and end times of your event. You can also set default times for each role in Settings - Crew.
With the checkboxes on the left-hand side of your shifts, you can select one or more shifts. With the yellow bar below, you can then delete, duplicate, or send an email to those with the selected shifts.
Set planning mode
After adding a shift and shift times, you can now set the planning mode. There are three types of planning mode.
Direct: These shifts can be directly allocated to your crew members. If they choose this shift in the Stager app, they will immediately claim this shift, and no one else can take this shift.
Availability: If you do not want your crew members to schedule themselves immediately, and instead want them to indicate their availability, then choose Availability. Click on Save and the shifts will be offered to employees via the Stager app for them to indicate their preference.
None: You are able to directly allocate a shift to a crew member, without prior consultation.
Shifts are only visible to crew members in the Stager app if the event is Confirmed or To be confirmed under Event - Main. This means you can request the availability of employees for events that will definitely, or are likely to take place.
In Settings - Events - Event templates you can easily compile standard schedules, useful for recurring types of events. Prefill the entire schedule once, in advance, and everything is ready for production.
Allocate shifts
You can now start allocating shifts within your event.
For each shift, only employees who are allocated to the role you specify will be shown under the Crew member drop-down menu.
If you have set the planning mode to none, then you can click on the Crew member drop-down menu and pick the crew member you'd like to allocate to this shift.
If you have set the planning mode for a shift to direct, then the crew member who claimed this shift will be allocated to this shift, and you don't have to do anything. Their name will be selected in the Crew member drop-down menu.
If you set the planning mode to availability, then the crew members who have marked themselves available will appear in the Crew member drop-down menu, under Available - not scheduled. You can then choose from the people who have indicated that they want to work. When there is a smiley emoticon (😄 ) behind a name, this person has indicated their preference for the shift in the Stager App.
You can then decide who you want to allocate to this shift. By clicking on a crew member's name, you allocate them to the shift, and they will move under Available - scheduled in the drop-down menu.
Double scheduling is not possible with Stager. If a person is scheduled for another shift at the same time, a notification will appear with the shift. By moving your cursor over the notification, you can read where shifts overlap.
As long as the status of the shift is Availability, the shift will be offered to employees. When you schedule staff, the status automatically changes to None.
Notifications
The last column in the overview is called 'Notified'. A cross or tick means you can quickly see which crew member has already been informed about their shift. Check the shifts at the beginning of the line, and notify crew members about a shift via the 'Send email' button. If you have to adjust your shift, you can easily send a notification this way.