Note: Before you start creating events, we recommend configuring your settings first. This ensures the system aligns perfectly with your organization’s workflow.
How do you create events?
Stager is event-based. This means that whether you are producing a show, marketing it, or selling tickets, you must always start by creating an event.
Go to Events - Calendar to manage your event calender. A new event is created by clicking the New button in the calender. You have four options:
Event: Create a standard single-day event.
Calendar note: Add a note to the agenda without attaching an actual event.
Multi-access event: Create an event group (marked with the umbrella icon) to link multiple events together.
Event from template: Create an event based on a pre-defined template.
You can also click New directly on the specific day in the calendar. This opens the Event - Main page. It is important to know that the partly the information you enter in the Main tab is not just for internal use; this data is also displayed in your online shop and on the tickets sold to your customers. Fill in the required fields and click Save; the event will then appear in the calendar and the additional tabs will become available.
Duplicate an event
For recurring events that resemble an existing one, use the Duplicate Main tab feature. You can find this under the Actions button. The information entered in the Main tab will be copied to your chosen calendar date, allowing you to quickly create similar events without manual entry.
Working with Series
If you work with recurring events, using a Series is the most efficient way to manage your agenda.
By clicking the Series arrow at the bottom of the Main tab, you can create multiple linked events at once. This ensures that shared information remains synchronized across the entire group.
You can find more information about series here.
How do you move an event to a different date or space?
Move event manually
You move an event by navigating to the Main tab of the specific event and using the move function. This allows you to shift the date or time for the entire production, including doors and program times. By performing this within the event, you ensure all linked details stay synchronized.
Go to Events - Calendar and click on the event you wish to move. Within the event, follow these steps:
Go to the Main tab.
Click on the Actions button at the top right.
Choose Move event.
In the pop-up, you can select a new date or use the 'Move times' fields to shift the schedule. You can also decide if 'Ticket sales start', 'Publication date 'Schedule to publish on', or 'Personnel shifts' should move along with the event by selecting them before you click Move.
Drag and drop
The drag-and-drop function is an intuitive way to move events. This feature is available to users with the 'Manage Event Main Info' permission. In Events - Calendar, hover over an event to see the drag icon in the top-right corner.
When you drag an event, all linked times shift by the same duration. If the event has a sales start, publication date, or personnel shifts, a pop-up will appear asking if you need to change 'Sales start date', 'Publication date', or 'Personnel shifts'.
How can I see what changes have been made in an event?
You can view a chronological overview of all changes made to an event by accessing the activity log directly from the event details. This log displays which user made a specific change and exactly when it occurred. Reviewing this history helps your team track the evolution of an event and identify who updated key information. To view the history, go to the Main tab of an event and click the Activity log button in the top right corner.
Note: To access this feature, users must have the 'View activity log' permission enabled. You can manage these permissions by navigating to Settings - Account - Users.
Which changes are logged?
The activity log primarily tracks updates made to the essential fields within the Main tab of an event. While not every click is recorded, all major logistical changes are captured to ensure a clear audit trail.
The log tracks changes to the following key fields:
Event name
Start date
Start Production
Doors open
Program start
End time
Venue and Space
Status
Project lead and Project type