With an event template you can confirm parts of a production in advance. If you create an event from a template, all these elements are already filled in immediately, without you having to fill them in manually.
Use an event template for recurring events and save time. You create a template once at Settings - Planning - Event Templates and all your completed information on Program, Personnel, Publicity, Tickets, Finance and Tasks tabs will be filled in by default.
Event templates are extremely suitable to use for a type of event where a lot of information remains the same. For example, create a template for a concert or for a club night. You probably often use the same opening hours, the same staff roster and the same ticket types for one type of event. Of course, all data can be adjusted later, if data deviates from a specific event.
Create a template
Go to Settings - Planning - Event Templates to create a template. In the template, enter all information that is fixed for that type of event, such as start and end times, technical set-up, personnel shifts, ticket information, and so on.
The end times for Web sales and Door sales are calculated automatically by the settings set in Settings - Ticketing - Defaults. This also applies to Event Templates.
Create events using templates
Click in Planning - Events on 'Add new' in the top right corner to create a new event based on an Event Template.
After choosing the template, a pop-up will appear in which you can also choose whether you simply want to create a template for a single event, or one for a number of weekly recurring events. In the example below, Stager has created events for every Saturday in the month of November, based on the ‘Club night’ template:
In an Event Template, set the status to Option, so that the event does not immediately go live when it is created. Then the event will also appear on the website, at ticket sales and in the staff roster.