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How do you schedule productions and staff in Stager?

Updated over a week ago

You use Stager to plan (technical) productions and personnel. Create scenarios, production overviews and schedules per event or per day. You only have these options if you use Stager Cool or Awesome.

Plan productions

There are four workflows that allow you to schedule productions in Stager. First you request information from the artist, or the external event organiser. Then you plan the production. You share the agreements you made via an itinerary and finally you create a scenario for the whole production itself. Throughout the process you use (event-specific) Topics to divide the information into topics and make it easy to find.


In Planning - Advancing you create request forms for the information you need from the external party. You build these forms yourself and choose which elements you use: text; question; sending a document; requesting a document. Use templates to store standard, reusable forms. Share the form link with the third party and make sure they provide all the information you need. Using such forms you can see, in each Topic, whether an answer has already been given; so you can quickly see what needs to be done.


With the information from your advance forms you can make a production overview. Here you plan the production in advance and indicate the time schedule, who the contact persons are, which technical equipment is needed, and so on. You indicate the status of each component: not yet started, in progress, finished or not applicable. This way you can immediately see what still needs to be arranged for any production.


When you have most of your production arranged, you can share the agreements with the external party. You create an itinerary and you choose which information from the Program tab is included in it. You can add this yourself if necessary and share the public version with one link. If you change things, this will automatically be included in the itinerary. Of course this is optimized for mobile use and you can also print this overview. This way the external party is always aware of the correct information.


Each individual program part created in the Program tab is automatically included in the time schedule for the entire production. This is the production scenario containing all actions and activities that must be carried out for this production. Filter here by program component, room, status, topic and user. Information from the schedule per event is also included in the overarching schedule per date. This way you can see each day what exactly needs to be done with that day’s productions. You can of course also see this in the mobile app and filter here on all characteristics.

Plan personnel

In addition to planning productions, you also schedule your personnel. You do this for each event, or date. You arrange volunteers, bar staff and the technique team yourself. You can also do this based on availability. Your colleagues and staff can log in to the ticket shop environment and indicate when they are available. It is also possible to arrange open shifts, so that staff can schedule themselves immediately. Via Planning - Personnel you can see an overview of open shifts and who has worked which day, week, or month.

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