How do you set up Event Templates?
Event templates allow you to pre-fill parts of a production so you can create new events without adding information manually. This feature is perfect for recurring events where details like opening hours, staff rosters, and ticket types remain the same, such as a weekly concert or a club night. Using templates saves significant time during the planning process, though all data can still be adjusted for specific events after they are created.
Making a template
Go to Settings - Events - Event Templates to create a template. Enter all information that will be "fixed," such as start and end times or ticket information.
Relative scheduling: Since templates have no calendar date, you can indicate how long before 'Program start' an event is scheduled to be published.
Status: We recommend setting the 'Status' in your template to 'Option' so the event does not immediately go live in the shop or on your website when created.
Creating an event by template
To use a template, go to Events - Calendar, click the New button, and choose Event from template. Fill in the event name, choose the template you like to use, select one-time as frequency, select a date and select create event.
How do you set up an Series?
An event series links multiple productions together so that information entered in the Main, Publicity, and Tickets tabs is automatically shared across every date. This is ideal for film screenings, theater runs, or exhibitions that occur daily or multiple times a week. You can identify which fields are synchronized by the series icon (a small chain) located in front of an input field.
You can recognize a series by this chain icon:
There are two ways to create a series:
From an existing event: Open an event, scroll down on the Main tab to the Series button, and click + New event in series.
From a template: When creating an Event from template, select 'Recurring' and check the 'Link events as series' box.
How do you make changes in a Series?
To make bulk changes to a series, click the Edit series button on the Main, Publicity, or Tickets tab. Select the checkboxes for the specific fields you want to modify (e.g., 'Production start'), make your adjustments, and click Save for all events in series. Only the selected fields will be overwritten across the entire series.
What is the difference between Event Templates and Series?
The main difference is that an Event Template is a pre-filled blueprint used for a quick start, while a Series links multiple existing events to keep their data synchronized. You use a template to save time on the initial data entry for recurring event types, whereas you use a series to ensure that a specific run of identical events stays updated simultaneously.
Event Template: Once an event is saved from a template, it stands alone and is no longer linked to the template. It is a "one-time copy" of your standard setup.
Series: Events in a series stay connected. Changing the marketing info or ticket price in one event can automatically update all others in that series.
In short: use a Template for your "standard recipe" and use a Series when you are running the "same show" multiple times.