Example: You organize ‘Festival del Mundo’, a three-day festival on Friday, Saturday and Sunday. The location where the festival takes place has room for 2,000 visitors.
Presale consists of:
Festival ticket for all days.
Day tickets for Friday, Saturday and Sunday.
How do you do that?
Create and link events and multi-access events
Create three events on Friday, Saturday and Sunday and to be extra clear, put the day in the event name.
Create a multi-access event and name it 'Festival del Mundo', for example.
When creating the multi-access event, you link the three separate day events as sub-events to this event. In the column Maximum capacity you add the max. capacity of the total number of visitors allowed for this sub event. In this example it will be 2,000 for each day as that is the limit of people that can join each day.
This Maximum capacity is the limit of tickets that can be sold for that event on that day. The sum of the sold passe-partout tickets PLUS that specific day ticket can never exceed this number.
Setting up ticket sales
Now we want to sell the day tickets in the day-events, and the passe-partout tickets in the mult-access event.
Click on Festival Del Mundo (shown in the calendar by the umbrella in front of the name) and go to the Tickets tab. Enter 2,000 at Total number of tickets. That is the maximum number of festival tickets that can be sold.
Add each ticket type you want to sell (Early bird, Regular etc.) and enter the price for each type. Don't forget to check the sales channel (Online or Door) and possibly more details per ticket type or per sales category (Regular, Guest, Locked, etc.).
Now go to one of the day sub-events, and add the Day tickets in the Tickets tab of each of these sub-events.
If you prefer to sell passe-partout tickets over the day tickets, so you should limit the Total number of day tickets available. Because every day ticket sold means one less passe-partout ticket can be sold. So for the sub-events you could enter the following:
- Day ticket Friday: 500 tickets
- Day ticket Saturday: 500 tickets
- Day ticket Sunday: 500 tickets
When someone buys a passe-partout ticket, there is one less day ticket available for Friday, Saturday and Sunday. When a day ticket is bought, say Friday for example, one less festival ticket is available.