Previous articles have explained working with all the amount categories in the 'Administration' section; now we can start accounting. For this you use a so-called 'suspension account', which you name, for example, 'online entrance fees received in advance'. This suspense account is a balance account in your accounting system on which you register the incoming funds on your Adyen account. Subsequently, every time you pay yourself out and receive money in your own bank account, you debit the receipt from this suspense account. This way you will receive, in the suspense account 'Online entrance fees received in advance', the balance that is still on your Adyen account.

Because you can print separate overviews for each payment method, it is possible to create a separate suspense account for each payment flow. This way you can check your cash flows, or check whether your debit card income matches the amounts charged in Stager.

In addition to the payment flow that you administer via the 'suspension account', you will also enter the turnover, Stager costs and VAT for the correct period. For this you should create the following general ledger accounts in your administration:

If you organize one festival or a handful of events, you could keep your revenue and costs together. But, if you organize many events, you will probably use Project types and Event IDs to calculate your results per event, or for a collection of events. First we explain the simple booking process that you use for a one-off activity.

Before we start accounting, we first state the time frame you must book the various costs and revenue.

First we explain the booking process and then we show you an example booking. Note: The ledger numbers and names of ledger accounts used in the examples below may be different in your accounting system.

The accounts will look like this if your event took place on August 12, 2021 and you are going to administer them in the month of June 2021. For the sake of completeness, we assume different VAT percentages on the tickets. This will generally not be the case.

When you organize multiple events, you may have created extra categorizations in your accounting, such as project codes, cost centres or cost units. They offer you the opportunity to book the turnover and possibly Stager costs per event. If you work this way, you can also use the Accounting by date report, because it contains all amounts, codes and periods that are important to properly record everything.

Your booking will then look like this:

Every company is different and has set up its administration differently, reflecting many different procedures. You can do your administration in many ways based on reports in Stager. We have chosen to describe this one way, but if you want to book in another way, please discuss this with your bookkeeper or accountant.

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